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Professional Development Courses and Programmes Coordinator

JOB TITLE: Professional Development Courses and Programmes Coordinator

DEPARTMENT: Academic Affairs

REPORTS TO: Vice President Academic Affairs or Designate

 

SUMMARY OF RESPONSIBILITIES 

Reporting directly to the Dean, Academic Administration, the Professional Development Coordinator is responsible for generating revenue for the Institution through the marketing of short courses and programmes throughout the country. In collaboration with Deans and Heads of Department, the job holder is responsible for providing leadership, direction, and administrative oversight for the operations of Professional Development Courses and Programmes. 

ESSENTIAL JOB FUNCTIONS

1.Coordinates, plans, and organises the activities of the Professional Development Unit.

2.Provides direction and oversight for the administration of the Professional Development courses and programmes (PDCs).

3.Develops course and programme rate schedules in conjunction with Finance Department.

4.Researches, develops and proposes policies and procedures accomplish goals and improve operations.

5.Collaborates with departments across the institute to identify and support courses and programmes of institutional and national benefit.

6.Reviews and evaluates information and activities to ensure completion of assignments or make recommendations for improvement.

7.Serves as liaison for areas of responsibility with Business/Industry, campus committees, task groups, and other organisations.

8.Prepares and maintains various reports, records, and/or programmes.

9.Coordinates with relevant HODs in the selection, assignments and evaluation of instructors for PDC courses.

10.Researches and troubleshoots areas that need development.

11.Responds to inquiries and/or concerns from students, staff, or the general public to solve problems or discrepancies regarding PDCs.

12.Performs related tasks as necessary such as ensuring programmes are performed in accordance with policies, rules and regulations.

13.Forms partnerships with appropriate business and community organisations.

14.Other reasonable duties as assigned.

EXPERIENCE

Minimum of 5 years of administrative experience required, preferably in a higher education or executive setting.  Applicant must be a self-motivated worker who can anticipate problems and demonstrate significant independent judgment.  Detail oriented; high level of attention to accuracy and completeness required. Excellent verbal and written communication skills. Proven office administration and customer service skills required. The ideal candidate has an understanding of diplomacy, confidentiality and has high effective emotional intelligence, demonstrated agility, enthusiasm for administrative work and willingness to go the extra mile.  Demonstrated proficiency in MS Software packages, presentation and publishing software and electronic communications tools.  Database and web skills advantageous.

ADDITIONAL INFORMATION 

This position may occasionally require working hours before or after the standard workday, as needed.

OTHER SKILLS AND ABILITIES REQUIRED 

•Outstanding written and oral communication skills.

•Excellent organisational skills and keen attention to detail.

•An ability to interact with individuals at all levels of the organisation, including board directors, senior executives, administrators, faculty, staff and students, in a warm and professional manner.

•Ability to handle multiple calls, to cross-schedule appointments, and to juggle competing priorities.

•Excellent team player and problem solver; self-starter; excellent written and communications and presentation skills; and outstanding ability to troubleshoot.

 Interested applicants can submit their resume and supporting documents via the This email address is being protected from spambots. You need JavaScript enabled to view it. email address. The deadline for submission of applications is Monday, 19 September 2022.

 

Quality Assurance Officer

JOB TITLE: Quality Assurance Officer

DEPARTMENT: Academic Affairs

REPORTS TO: Vice President, Academic Affairs or Designate 

 

SUMMARY OF RESPONSIBILITIES 

Reporting directly to the Vice President of Academic Affairs or his/her designate, the Quality Assurance Officer is responsible for providing professional administrative and operational support for academic compliance and overseeing quality assurance functions such as reviewing, monitoring, reporting of curriculum, academic performance and instructional excellence as well as performance on institution-wide performance indicators. Central to this position is the continuous improvement of the students’ academic experience.

ESSENTIAL JOB FUNCTIONS

1.Maintains the institution’s academic catalogue.

2.Maintains key academic publications such as manuals, handbooks, policies, procedures, systems and quality assurance guide. 

3.Supports curriculum and instruction review and monitoring.

4.Supports programme review, monitoring and substantive changes.

5.Supports and promotes excellence in teaching, learning and research.

6.Maintains collaborative and productive relationships with the BTVI Community and stakeholders from the wider public.

7.Maintains a cordial working relationship with team members.

8.Provides excellent customer service to students.

9.Contributes to the development, maintenance and implementation of academic policies and procedures.

10.Advises the Academic Affairs Leadership Team on matters relating to Quality Assurance and Enhancement to protect quality and standards and the institution’s good name and reputation.

11.Develops quality assurance processes and structures that will withstand quality assurance audits/accreditation.

12.Provides professional development and quality assurance/accreditation training for the faculty.

13.Assists with the quality assurance/accreditation process and documentation.

14.Works closely with the Office of the Registrar to ensure that the curriculum data is accurately maintained in the College Management System.

15.Assists with class reviews to document the quality of teaching and learning via observations and inspections. 

16.Assists with gathering, analysing and evaluating student feedback data and using it to improve instruction.

17.Assists in the interviewing and lesson demonstration process of prospective instructors.

18.Advises on matters relating to programmatic and institutional quality assurance/accreditation 

19.Serves as a lead member of the institute’s Quality Assurance/Accreditation Team responsible for the drafting of annual reports for national, regional and international bodies as required.

20.Other reasonable duties as assigned.

EXPERIENCE

Minimum of 5 years of administrative experience required, preferably in a higher education or training setting.  Must have the ability to manage key academic publications and navigate data in the College Management System. Experience in preparing policies, procedures, reports and guidance documents is mandatory. Excellent written and oral communication skills and well-developed interpersonal skills are key. Proven ability to manage a significant workload under pressure as well as to prioritise effectively. An active listener, with the ability to work on own initiative, including the ability to know when to confer with others. 

ADDITIONAL INFORMATION 

This position may occasionally require working hours before or after the standard workday, as needed.

OTHER SKILLS AND ABILITIES REQUIRED 

•Outstanding written and oral communication skills.

•Excellent organisational skills and keen attention to detail.

•An ability to interact with individuals at all levels of the organisation, including board directors, senior executives, administrators, faculty, staff and students, in a warm and professional manner.

•Excellent team player and problem solver; self-starter; excellent written and communications and presentation skills; and outstanding ability to troubleshoot.

 Interested applicants can submit their resume and supporting documents via the This email address is being protected from spambots. You need JavaScript enabled to view it. email address. The deadline for submission of applications is Monday, 19 September 2022.

 

Registration

 

HOW TO REGISTER ONLINE

1. Go to www.btvi.edu.bs
2. Log onto your student account
3. Type in your username and password
4. On the Home page go to
     - Current Filter Settings
     - Select change
     - Select the drop box “term” to change the term for which you wish to register for
5. Go to - Student Records
     - Registration
     - Select Register
6. Select your campus location (e.g. Nassau or Freeport)
7. Select “Search”
8. Add Courses (Please ensure you select the approved courses from your Advisement form).
9. Click “Register”


Congratulations!! Your online registration process is completed.

Student Services

 

Student Services

The Department of Student Affairs is located in the EE1 Block. Services are available Monday through Thursday between the hours of 8:00 a.m. and 6:00 p.m., and 8:00 a.m. until 5:00 p.m. on Friday. The Department is comprised of the following services:

• Career Counseling
• Job Placement/Internship
• Personal Social Counseling
• Health Services/Clinic
• Retention Counseling
• Resource Centre
• Student Activities
• Day Care Centre
• Alumni Association

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